In Charge Of A New Software Rollout? A Small Guide To Successful Implementation
One of the biggest mistakes that people make when it comes to software is poorly set and/or unmet expectation. Dealing with expectations is one of the most important things for any project manager. Below, we are going to take a look at some of the ways you can boost the chances of effectively meeting expectations when you next rollout new project management software.
- Make sure you speak about the software early and regularly – No matter what type of software you are going to implement at your business, it will disrupt your team member’s routine. Disruption is one thing that people do not like, which is why you need to give your employees as much time as you can to get used to the idea. You should consult with everyone that is going to be involved, and this will make sure you shape their expectations for what is to come with the software you are implementing.
- It is all about timing – Implementing software at the wrong time can be nothing short of disastrous. You need to take a step back and look at what is going on at your business. Are there any other large changes being implemented at present? If so, there is every chance that by introducing the software you could overwhelm everyone with too much all at once. While you may be eager to implement the software as quickly as possible, it is better to delay by a few months if there is currently a lot going on at the organisation at present.
- Look for something that is different – When you acquired your degree, be it a Masters of Business Management online or a similar sort of qualification, you would have learnt all about the power of differentiation in order to get ahead in the business world. This is what you need to look for when choosing software. If you intend to replace a current software tool, it needs to be able to do things differently. It must offer insights and capabilities that were otherwise unavailable to you. You should need to update your software all of the time. After all, most software is marginally better, not extremely better.
- Make sure adoption is mandatory – Don’t be flexible about the adoption of the software once you have decided that this is the software you are going to run with. A lot of your employees may not like the software at first, but this does not mean that you should give them the option to revert to the old system. You have to go all in. Research conducted by Workfront revealed that 95 per cent of business objectives are met when solution adoption surpasses 75 per cent. Needless to say, when adoption rates are 50 per cent or lower, the same success rates cannot be achieved.
No matter whether you are planning to implement new software for projects now or in the future, make sure you follow the four tips that have been mentioned above. This will make it a lot easier to adopt a new solution, and it will help to ensure that all of your employees are on board as soon as possible. There will always be a bit of resistance, but if you talk to employees throughout and go all-in with the adoption, you should be able to manage it.